Moving emails between computers – When you are changing the physical workstation, then the manual backup makes it easier to move the emails between the computers.Moving the emails between different accounts – If you have an older account that has some emails that you need to move to another account, then you can choose to either create both accounts in Outlook and move emails manually or take the backup and move the emails.There are several reasons to take the backup of the Microsoft Office 365 to another format like the following When you create the backup in the PST file, then you can transfer it to another place like Dropbox or OneDrive, an external hard drive, USB flash drive. to another place lower the size of the mailbox and it becomes responsive and easier to find and manage the data. Taking a serial backup of all the account’s information like email, contacts, calendar, etc. When the mailboxes increase in size, then the speed to load the mailbox lowers and searching for the individual items also becomes tricky. As there is no size limitation like the on-premises applications, so users do not put their focus on keeping the mailboxes to a manageable size. Businesses like to work on cloud platforms due to their greater flexibility and rich features.
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